Fleet Compliance needs to account for every area of your operation—from HR to Maintenance. Tracking data, executing tasks, and reporting information can be overwhelming if you don’t have the tools and processes to make it manageable. But when it’s done right it can make a world of difference for safety, efficiency, and profitability. Is fleet compliance a headache or a hero for your fleet?
One of the biggest challenges of Fleet Compliance is setting up a process that organizes and communicates information on what has been done and what needs to be done. The best approaches to tackling this challenge make Fleet Compliance a team effort that gets everyone involved.
There are several different approaches to making compliance manageable. Some fleets designate a compliance officer to oversee the process. In recent years, many companies have begun offering third-party fleet compliance management as a service. Some software solutions help fleets handle compliance. Of course, many fleets use a combination of the three.
What’s the right approach for your fleet?
Fleet Compliance Improves Safety, Efficiency, and Profitability
Nobody likes to feel like they’re doing busywork. Recording numbers, filing paperwork, and updating reports can seem like a distraction from the “important stuff”. But when you put Fleet Compliance to work for your fleet, you’ll quickly realize the benefits of running a compliant operation. When you find ways to make compliance manageable, you’ll get more time to focus on the “important stuff”.
At the most basic level, your compliance program will need to account for drivers, assets, and operations. You’ll be inspecting, collecting, and reporting on areas that keep your fleet in good standing with organizations like the Federal Department of Transportation (DOT), the Federal Motor Carrier Safety Association (FMCSA), and the Financial Accounting Standards Board (FASB).
The goal for your compliance program should be to make the tasks associated with it part of your team’s everyday routine. Why create a separate to-do list when you can simply add an additional check-box or two to the lists you’re already using?
Whether you handle compliance in-house or outsource it to a third party, using software tools can make the process of capturing and sharing important data easy and transparent.
Give Your Team the Tools They Need to Make Compliance Manageable
The process of getting and staying compliant begins before a new team member’s first day and before new assets arrive in your yard.
For drivers, compliance involves verifying that they have the licensing and endorsements needed to haul loads for your fleet. That includes DOT mandated drug and alcohol screening. Your HR Department needs to ensure that drivers stay compliant. When drivers come on board, they are responsible for staying compliant with Hours of Service and DVIR requirements.
Adding assets to your fleet is another area where Fleet Compliance intersects with normal, day-to-day operations. Licensing, registration, permitting, and insurance are all necessary steps to getting an asset ready to hit the road and generate revenue. Once assets are ready to hit the road, you’ll need to monitor and record information on maintenance and safety issues.
The information that you gather on your assets needs to be organized and easy to share with institutions like the DOT and FMCSA as well as regulators like the International Fuel Tax Agreement (IFTA).
While it’s true that Fleet Compliance can be overwhelming when you approach it reactively and treat it as “another thing to do”—there’s no denying the direct and cascading benefits of compliant operations.
Fleets that take a proactive approach to compliance avoid fines, fees, and lost revenue associated with assets being taken out of service. Compliance, safety, and preventive maintenance work hand-in-glove once you set up the processes to make them manageable. And the tools you need to get your entire team on board with a compliance program are easy, effective, and affordable.
Make FleetPal Part of Your Compliance Program
FleetPal Connect is a premium preventive maintenance management software. We work with small- and mid-sized fleets to make maintenance a big part of what fuels your fleet’s future. Using FleetPal’s software solutions makes it easy for fleets to ‘get ready’ and ‘stay ready’ through better maintenance practices.
When your fleet uses FleetPal, you get everything you need to manage the maintenance elements of your compliance program. But we go the extra mile for our users by making it easy to integrate FleetPal connect with other software tools that you’ll use to execute your compliance plan.
Contact us today to schedule a demonstration. We’ll answer all of your questions and show you how easy it is to put FleetPal to work for your fleet.